Office Manager (Administrative)

Job Summary

The Office Manager is responsible for overseeing a range of general office activities to support the company's operations. This role involves managing office systems, staff, and processes to ensure efficient and effective office operations.

Job Responsibilities   

• Office Efficiency: Plan and implement office systems, layouts, and equipment procurement to maintain office efficiency
• Record Retention: Oversee the retention and management of records for assigned locations, including procedures for retention, protection, retrieval, transfer, and disposal
• Personnel Management: Handle office staff activities, including HR onboarding, Kronos payroll, and administration of vacation/benefits
• Office Services: Organize office operations and procedures, design filing systems, manage information, handle accounting tasks, order supplies, and supervise clerical functions
• Reporting: Prepare and review operational reports and schedules to ensure accuracy and efficiency, and identify trends for management
• Process Improvement: Analyze internal processes and recommend procedural or policy changes to enhance operations, such as optimizing supply management or updating record disposal practices
• Budget Management: Plan, administer, and control budgets for contracts, equipment, and supplies. Manage inventory and ensure cost-effective spending
• Maintenance Oversight: Oversee the maintenance and repair of office machinery, equipment, and electrical and mechanical systems
• Safety and Compliance: Participate in safety committees, and act as a resource for Corporate regarding safety, benefits, new hires, onboarding, and other HR-related matters at regional locations
• Clerical Coordination: Coordinate the activities of clerical employees to ensure smooth office operations
• Additional Duties: Perform other duties as assigned

Qualifications

• At least two years of previous experience in office management
• Experience in a fast-paced environment
• Bachelor's degree or equivalent preferred
• Strong verbal and written communication skills
• Excellent organizational and time management skills
• Proficient in technical and digital tools
• Effective planning, prioritizing, and delegating skills

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) General Administration