Accounts Receivable Specialist (Healthcare)
Equal Opportunity Employer
The mission of the Health Federation of Philadelphia is to promote health equity for marginalized communities by advancing access to high-quality, integrated, and comprehensive health and human services. Health equity is at the heart of all our work. We believe in and are firmly committed to equal employment opportunity for employees and applicants. We do not discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, disability, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status. This commitment applies to all aspects of the Health Federation of Philadelphia's employment practices, including recruiting, hiring, training, and promotion.
JOB SUMMARY
We are seeking a detail-oriented Accounts Receivable Specialist to join our finance team. This role will assist the Director of Accounting with processing, tracking, reconciling, and analyzing accounts receivable payments. The Specialist will collect and summarize data from payment sources, maintain client accounts, and resolve discrepancies. Regular interaction with Grant Managers and Business Partners will ensure accurate and efficient payment processing
JOB SPECIFICATIONS
Responsibilities/Duties
- Perform daily cash management tasks, including recording bank deposits, updating cash receipt logs, and posting all receipts to the accounts receivable sub-ledger.
- Monitor and reconcile the receivable ledger to ensure all payment is accounted for and accurately posted.
- Investigate, analyze, and resolve client accounts receivable balance discrepancies
- Develop and maintain accurate client accounts receivable records.
- Communicate with Grant Managers to resolve payment issues.
- Assist in developing and modifying client account procedures.
- Prepare weekly/monthly accounts receivable aging reports and other financial statements.
- Ensure compliance with financial policies and procedures and adhere to regulations and accounting principles.
- Prepare and submit annual Conformation Reports for our Business Partners.
- Assist with month-end closing, audit preparations, and tasks beyond core responsibilities, including participation in special projects.
Education/Qualifications:
- Associate degree or equivalent level of work experience
- Three or more years of relevant accounts receivable/accounting work experience\
Skills:
- Knowledge of general office operations, accounting principles, and procedures.
- Excellent written and verbal communication, organizational, and office equipment skills. Proficient in Microsoft Office Suite and Google Drive.
- Demonstrated ability to learn and use various technology and financial systems.
- Ability to work with a variety of cultures and diverse audiences.
- Ability to communicate effectively with all levels within and outside the organization with high professionalism.
- Ability to manage competing priorities, deadlines, and challenging communications with professionalism, tact, good judgment, flexibility, and the ability to multi-task.
- Ability to work independently with limited supervision.
Work Environment: Standard office setting with extended periods at work station and periodic use of office equipment.
Position Type and Work Schedule: Non-Exempt, full-time position. Typical hours are Monday through Friday, 8:30 am to 5:00 pm. A hybrid work-from-home schedule may be available with a required 3 to 4 days per week of in-person work after a 90-day probationary period.
Physical Demands: Able to work at a computer keyboard for extended periods of time.
Salary and Benefits: Our employees are our most valuable resource, so we offer a competitive and comprehensive benefits package, which can include:
- Medical with vision benefits
- Dental Insurance
- Flexible spending accounts
- Life, AD&D and long-term care insurance
- Short- and long-term disability insurance
- 403(b) Retirement Plan, with a company contribution
- Paid time off including vacation, sick, personal and holiday
- Employee Assistance Program
Eligibility and participation are handled consistent with the plan documents and HFP policy.
DISCLAIMER
The Health Federation reserves the right to modify, interpret, or apply this job description in any way the Company desires. The above statements are intended to describe the general nature and level of work being performed by an employee assigned to this position. This job description in no way implies that these are the only duties, including essential duties, responsibilities and/or skills to be performed by the employee occupying this position. This job description is not an employment contract, implied, or otherwise. The employment relationship remains “at will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.
