Graduate Student Life Administrator (Finance)

Special Instructions to Applicants: All interested applicants should attach a cover letter and a resume in the Supporting Documents section of the application. We suggest the documents be in a PDF format to avoid formatting issues.

About Rice

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in how we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community, and Excellence.

Position Summary

The graduate student life administrator provides administrative and operational support to the Assistant Dean for Student Life for Graduate and Postdoctoral Studies. Under general supervision, this position will manage programs related to Graduate and Postdoctoral Studies with responsibility for logistics and financial-related decisions for those programs. This position advises student leaders and programs to ensure they maintain high standards related to student life and community development that support the educational mission of the institution.

The ideal candidate has excellent communication, interpersonal, time management, and organization skills and is proactive and service-oriented.

Workplace Requirements

This position is exclusively on-site, necessitating all duties to be performed in person at Sewall Hall, Monday through Friday, from 8:00 am to 5:00 pm. Per Rice policy 440 , work arrangements may be subject to change.

This is a full-time, benefits-eligible position, and the proposed salary range is $48,700 to $60,800 annually, depending on qualifications and experience. *Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements

• Bachelor's Degree
  • In lieu of the education requirement, additional related experience above and beyond what is required may be substituted on an equivalent year-for-year basis
• One+ year of administrative experience
  • In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
• Skills
  • A commitment to diversity and inclusion
  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Proven success in following through and completing projects.
  • Excellent organizational skills and attention to detail
  • Excellent verbal and written communication and interpersonal skills
  • Problem-solving skills
  • Ability to work independently and as part of a team
  • Ability to prioritize, take initiative, and ownership of projects.
  • Advising high-level student leaders in 1-1 setting
  • Ability to manage events and programs
  • Ability to instruct students in program planning

Preferences

• Experience in student life, student affairs, or student development
• Experience with cloud applications (Google Docs, Google Sheets, etc.)

Essential Functions

• Supports department mission, vision, and goals
• Oversees the coordination of complex events and programs.
• Responsible for program logistics, including budgeting and risk management
• Oversees and processes a variety of financial transactions for student groups
• Guides and trains student workers, including scheduling, assigning, and prioritizing workloads
• Performs other duties as assigned.

Additional Functions

Student Support:

• Provide primary support for Orientation and Commencement activities
• Available to work evenings and weekends to support student events
• Connect with students to predict, respond to, and resolve student concerns regarding events and group activities
• Provide feedback for event plans, including compliance with the Alcohol Policy and other Rice policies

Administrative Support:

• Support platform usage, including OwlNest, iO, EZCater, rooms.rice, and more
• Connect students with appropriate staff for additional support
• Monitor Discord servers for concerns from incoming students and student groups
• Occasional front desk coverage

Working Conditions

• Must be able to lift and carry up to 30 pounds. Requires walking or standing up to eight hours per day.

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.