Part Time Events Coordinator (Finance)

Description

Overview

Alvarez & Marsal Healthcare Industry Group seeks a part time Events Coordinator, based out of our New York Office. The Healthcare Industry Group Events Coordinator will be responsible for administrative support to the Healthcare Industry Group's Administrative Operations Team's event initiatives, specifically under the Marketing and Learning & Development functions, including planning, organizing and executing various events to meet organizational objectives. This position involves close collaboration with key internal stakeholders to ensure full understanding of objectives, scope and scale of events we support, which may range from virtual sessions to in-person, onsite deliveries. The role requires a combination of creative thinking, logistical expertise and meticulous attention to detail. Your responsibilities will encompass working from a given brief, sourcing and securing venues, developing a budget, managing event operations, including agendas, rooming lists, meal coordination, seamless onsite event coordination, as well as analyzing and implementing feedback after the event has concluded. To excel, you should possess excellent prioritization skills to manage a diverse workload and have a keen ability to problem-solve and think on your feet.

This is a primarily remote position with in office presence as needed for event planning with perhaps 20% travel. The position will include around 15 hours/week, with an increase in hours around events.

Responsibilities include:

• Executing program logistics for live and virtual training opportunities, reporting on key learning metrics, and managing participant communications.
• Providing event support, including managing logistics and execution of internal, external and possibly virtual events, across several functional areas.
• Support our Continuing Professional Education and Compliance Training processes, including process documentation, reporting, and managing communications.

Budget Management

• Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial constraints.
• Track and reconcile expenses, providing regular financial updates to relevant stakeholders.

Communication and Coordination:

• Develop targeted communications for events including invitations, registrations site content, other event communications.
• Serve as the primary point of contact for internal and external stakeholders involved in events.
• Facilitate effective communication between various teams to ensure everyone is aligned with event objectives, budget, and timelines.
• Conduct post-event evaluations to gather feedback and identify areas for improvement.
• Generate comprehensive reports analyzing the success of events.

• Data reporting and tracking to support execution and management of events.

Attention to Detail

• Meticulous attention to detail in every aspect of event planning and execution.

Technology Utilization

• Leverage technology tools for event management, including registration platforms, project management software, and virtual event platforms.

Experience Required

• At least 2 years of professional experience in a corporate environment, preferably in project management or event management role.
• Strong project management skills with the ability to effectively manage timelines, delivery, budgets, and communication across teams while also being able to work autonomously
• Advanced knowledge of Microsoft Suite is required, particularly Excel and PowerPoint.
• Excellent oral and written skills.
• Strong customer focus as it relates to internal/external stakeholders.

Fixed Term Employees

Fixed term employees are not eligible to participate in Alvarez & Marsal's fringe benefits programs. Click here for more information regarding A&M's benefits programs.

Compensation Statement

The hourly rate is $50 per hour.