Staff Accountant (Finance)
General Statement:
The Fleet Science Center's Staff Accountant supports the Fleet Mission and Visitor Experience Philosophy by performing day-to-day accounting functions with a focus on accounts payable, accounts receivable, payroll, inventory, and audit schedule preparation. They also act as a backup to the Controller and all other accounting positions when needed.
Reports to: Controller
Primary Duties and Responsibilities, including mental requirements of position:
- Maintains accounting principles, practices, and procedures to ensure accurate and timely financial reporting.
- Responsible for all A/P processing using our AvidXchange System and Fund Accounting Software.
- Prepare annual 1099 reporting and quarterly form 941 reconciliations.
- Process all uploads from Galaxy- (POS) platform to fund Accounting System.
- Responsible A/R processing.
- Reconcile monthly inventory and prepare the necessary journal entries.
- Process semi-monthly payroll, and upload into Accounting System.
- Enter bank items and process all monthly bank reconciliations.
- Prepare and file monthly and quarterly sales tax payments and filings.
- Maintain accurate Fixed Asset records including the proper recording of capitalized assets and depreciation.
- Prepare and/or review reconciliation of balance sheet accounts on a monthly basis.
- Assist with month-end financial statement preparation to ensure management and board committees have accurate financial reports as scheduled.
- Review and post adjusting entries and reclass entries.
- Assist Controller and Staff Accountant in coordinating / preparing annual financial audit work papers for timely submission to outside auditors.
- Assist the Controller and Staff Accountant in other duties or projects as assigned.
- Responsible for being knowledgeable of safety and emergency plan manual procedures.
THE ABOVE STATEMENTS ARE INTENDED TO DESCRIBE THE GENERAL NATURE AND LEVEL OF WORK BEING PERFORMED BY THE PERSON ASSIGNED TO THIS POSITION. PRINCIPAL DUTIES ARE INTENDED TO DESCRIBE THOSE FUNCTIONS THAT ARE ESSENTIAL TO THE PERFORMANCE OF THIS JOB. AN INCUMBENT MUST BE ABLE TO PERFORM ALL OF THE ESSENTIAL DUTIES OUTLINED ABOVE.
THIS JOB DESCRIPTION DOES NOT STATE OR IMPLY THAT THE ABOVE ARE THE ONLY DUTIES AND RESPONSIBILITIES ASSIGNED TO THIS POSITION. AN EMPLOYEE HOLDING THIS POSITION WILL BE REQUIRED TO PERFORM ANY OTHER JOB-RELATED DUTIES AS REQUESTED BY MANAGEMENT. ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH A DISABILITY.
Tools and equipment used to perform this position: Computer, Microsoft Office Suite, Accounting Software e.g. Abila MIP, telephone, printer, office supplies.
Supervision, direction, or guidance provided for this position: Performs routine duties without direct supervision. Supervision is needed to assign priorities.
Physical Requirements of this Position:
Sedentary Work: Position involves sitting most of the time. Standing and walking are required occasionally. Position requires ability to exert minimal force of up to 10 pounds occasionally and
Experience, education, or skills required of the incumbent in this position:
- Minimum 4 years related experience in accounting/general bookkeeping including experience with cash receipts and account/general ledger reconciliations.
- Minimum of Associate's degree in accounting or finance is preferred (years of experience may substitute)
- Previous work experience in a non-profit organization is a plus; knowledge of accounting principles including Generally Accepted Accounting Principles (GAAP).
- Proven analytical, problem solving, and decision-making skills.
- Superior organizational skills and strong attention to detail.
- Ability to work independently and meet deadlines.
- Proficiency with Abila MIP Fund Accounting is desired.
- Proficiency and experience using Excel and Word for Windows is mandatory
