Accounts Payable Specialist II (Administrative)
Get ready to grow with us!
Northwest Pipe Company is the nation's leading manufacturer of water infrastructure products—and with over 50 years of experience, we're just getting started! Our business is growing, and we're looking for great people to grow with us. We're immediately seeking an Accounts Payable Specialist II to join our Geneva Pipe and Precast team in Orem, UT.
WE OFFER:
- Medical, Dental, Vision, Life, and AD&D Insurance (1st of month after hire)
- Paid Vacation, Holidays, and Sick Time
- Weekly Paycheck
- 401k Retirement Savings Plan with Employer Match
- Bonus Potential
- Tuition Reimbursement
- Safety Footwear and Eyewear Voucher (day 1 of employment)
- Employee Assistance Program
- Opportunities for Career Advancement
- Values-Driven Culture Committed to Diversity, Inclusion, and Safety
OUR VALUES:
- Accountability is evident when we do what we say we are going to do and people accept responsibility for their actions. We do not point fingers and blame others. We own our actions.
- Commitment is not only promising to do something, but actually investing in the necessary effort and actions to make it happen.
- Teamwork is essential for competing in a challenging and constantly changing business environment. Working together across all job functions is critical to achieving our success.
ABOUT THE JOB:
The Accounts Payable Specialist is responsible for processing high volume invoicing for Geneva Pipe and Precast
ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:
- Review and sort all invoices for appropriate documentation and approval prior to payment.
- Match invoices to purchase orders, review invoices for discrepancies, research and correct discrepancies, and implement solutions.
- Provides support on complex AP issues, (i.e. invoice reversals, corrections, complex PO corrections and other duties as assigned.
- Assist in reconciling supplier statements
- Assist Accounting Manager in compiling data for AP Metrics
- Reconcile vendor statements, set up new vendors and maintain vendor files in the accounting system
- Process and prioritize check requests as they arise
- Reconcile and code company credit card statements monthly
- Research unpaid invoices and statements from vendors
- Research and void outstanding checks
- Communicate and respond to all vendor inquiries
- File AP documents and invoices
- Assist W-9 and 1099 maintenance
- Maintain files and documentation accurately, in accordance with company policy and accounting practices
- Provide support to the accounting team by assisting with various accounting projects as needed
- Comply with all Geneva Pipe and Precast policies, procedures, and guidelines
- Regular, reliable and predictable attendance is necessary in order to perform the essential functions of this position.
KNOWLEDGE, SKILLS, ABILITIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Experience in high volume processing requited, preferably in the manufacturing industry
- Experience in a multi-operation system or production control environment preferred
- Pcard experience preferred
- Proficient in Microsoft Office
- Excellent verbal and written communication skills
- Able to read, write and speak in English language
- Strong administrative and organizational skills with an attention to detail
- Ability to solve problems with little guidance
- Deadline oriented
- Ability to work effectively as a team member, establish and maintain cooperative working relationships
- Ability to self-manage and multitask
- Ability to learn new programs
- Possess a positive attitude and a strong work ethic
EDUCATION/EXPERIENCE:
- Associate's degree from an accredited college preferred but not required
- 3-5 years related experience required
- Experience working in Manufacturing or construction industry preferred
CERTIFICATES, LICENSES, REGISTRATIONS:
- None
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Our organization maintains a drug-free workplace. Except where prohibited by state law, all offers of employment are conditioned upon successful passing of a drug test and background check. Northwest Pipe Company is committed to equal employment opportunity and affirmative action. Minorities, females, veterans, and individuals with disabilities are encouraged to apply. Northwest Pipe Company reserves the right to close the position, with or without notice, if a qualified candidate is identified prior to the close date.
