Assistant Director of Athletic Events and Rentals (Finance)
About Rice:
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system, which supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community, and Excellence.
About Position:
With a goal of maximizing revenue generation through the use of athletic facilities, this position is responsible for managing all aspects of athletic facility rental from marketing of venues to scheduling groups, executing contracts, and overseeing logistics leading up to and the day of events. In addition, this position will assist with other athletic facilities operations functions including scheduling, facility conversion, and event oversight as assigned.
Workplace Requirements
Must be available to work nights, weekends, and holidays as team schedule requires
Requirements
- Bachelor's degree
- One year of related experience
Skills
- Must be able to correspond professionally both in writing and orally
- Must be familiar with MS Office Suite
Essential Functions
- Reports to the Director of Facilities and Events
- Responsible for advertising and marketing all athletic department facilities to solicit external rental events.
- Manage facility scheduling and calendars for special events in all athletic department facilities.
- Provides assistance to other departments for internal events, including but not limited to set-up, break-down, and logistics.
- Maintain event schedules, coordinate the event planning, contracting, and approval process, and administer facility and event management policies for all outside rentals.
- Supervise and/or assign event staff working rental events to ensure proper management of events.
- Ensures relevant facilities are in peak condition prior to hosting events.
- Corresponds with campus partners including, but not limited to: Parking, Custodial, Facilities, Engineering, and Planning (FE&P), Rice University Police Department (RUPD), and Rice EMS (REMS) to ensure all staffing needs are met for events.
- Reconcile financials of events to ensure vendors are paid and payments due Rice are collected in a timely manner.
- Serves as the event lead for assigned sports and assists with departmental responsibilities related to facility and event management.
- Other duties as assigned.
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview
Rice Mission and Values: Mission and Values | Rice University
Rice University is an Equal Opportunity Employer committed to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.
Rice University is committed to ensuring Equal Employment Opportunity and the full inclusion of all qualified persons in the workplace. This commitment includes providing reasonable accommodations to persons with disabilities. For applicants with disabilities who require a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
