Administrative Operations Specialist I (Finance)

Special Instructions to Applicants:

All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.

Position Summary:

This Administrative Operations Specialist I position is situated within the Interdisciplinary Research Support Office (IRSO), a subgroup of the Office of Research, whose mission is to facilitate the growth of the research enterprise at Rice University through the provision of high-quality, outcome-focused, administrative support for Rice's research institutes, centers, and multi-departmental, or multi-institutional research projects.

The Administrative Operations Specialist will provide administrative and operational support to customer faculty, institutes, centers, and senior administrators within IRSO and its affiliated organizations.

We are looking for a dynamic, motivated individual ready to launch a career in administrative operations. The ideal candidate will bring a basic understanding of office procedures, exceptional organizational and communication skills, and a strong willingness to learn and develop professionally. This is an excellent opportunity for someone who is committed to professionalism and reliability. Meeting deadlines, staying punctual, and delivering on promises are key to success in this role.

Workplace Requirements:

This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. [A minimum of 60% presence on campus per week is expected]. Per Rice policy 440 , work arrangements may be subject to change.

Hiring Range: $42,500 to $50,000

*Exempt (salaried) positions under FLSA are not eligible for overtime.

Minimum Requirements:

• Bachelor's Degree
  • In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.
• 1+ years of administrative experience
  • In lieu of the experience requirement, additional related education, above and beyond what is required, may be substituted on an equivalent year-for-year basis.

Skills:

• Problem-solver/inquisitive mindset.
• Ability to prioritize work and multi-task.
• Excellent organizational skills.
• Ability to take initiative and ownership of projects.
• Written and verbal communication skills.
• Ability to exercise sound judgment in making decisions.
• Relevant subject matter knowledge.
• Work in virtual meeting environments such as Zoom.

Preferences:

• Administrative experience working in a higher education setting is preferred.

Essential Functions:

• Implement, administer, and evaluate the department or program's day-to-day business and administrative activities.
• Act as primary purchasing support for the department and IRSO customers as required.
• Prepare and submit expenditure reports for faculty and support staff as required.
• Provide financial support for IRSO and subgroups, including balance transfers, cost transfers, and supplier registration.
• Organize, manage, and complete special projects.
• May supervise and delegate work to IRSO student employees.
• Update websites, create flyers, and provide graphic design support as needed.
• Provide calendar and communications support and implement outreach activities, such as workshops, conferences, and other events.
• Provide financial support for post-event attendee reimbursements.
• Perform other duties as assigned.

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.

Rice University is committed to ensuring Equal Employment Opportunity and the full inclusion of all qualified persons in the workplace. This commitment includes providing reasonable accommodations to persons with disabilities. For applicants with disabilities who require a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.

If you have any questions, please email us at jobs@rice.edu . Thank you for your interest in employment with Rice University.