Department Business Administrator II (Finance)

Department: Arts & Communication

Salary: $58,809 - $64,690 (Commensurate with Experience/Education)

Description:

This position may be eligible for Hybrid Work, working remotely for up to two days per week after the initial 90 days of employment.
Job Summary

The Department Business Administrator II manages the administrative, financial, and human resources operations of a moderately complex department

Duties

• Oversees overall office administration for the department, including the coordination and supervision of support staff.
• In conjunction with the department head, plans the annual budget and monitors it throughout the year to ensure that expenditures are within authorized budget.
• Oversees all financial activities and account for the department, including the monthly reconciliations of accounts.
• Authorizes and oversees all activities related to budget allocations, revenue and expenditures.
• Manages department personnel and payroll functions and activities.
• Serves as the department liaison with payroll and Human Resources and other department business managers.
• Oversees the management and maintenance of database for all personnel and payroll records.
• Interprets university policies and procedures for faculty and staff.
• Reviews and approved the reconciliations of accounting records with university reports financial statements and prepares recurring financial/budget reports for internal purposes.

Marginal Duties

• Performs all other duties as assigned.
• Performs tasks related to specific department/college.
• May oversee expenditures of grants and contracts and maintain related fiscal records in coordination with the Office of Sponsored Programs.

Supervisory Responsibilities

Direct Reports:

• Supervises full-time and/or part-time employees

Delegation of Work:

• Regularly assign work to subordinate(s)

Supervision Given:

• Makes final decision on evaluating employee performance; hiring new employees; disciplinary actions; makes final decision on scheduling employee work hours; makes final decision on coaching and counseling; training; provides recommendations on handling employee grievances and complaints; and makes final decision on granting time off.

Qualifications

Required Education:

• Bachelor's degree

Required Experience:

• Minimum of three (3) years of related job experience

License/Certification:

• None required

Preferred Qualifications

• None

Knowledge, Skills and Abilities

Knowledge:

• Knowledge of all relevant university policies and procedures, and of the related trends, issues, and accepted practices

Skills:

• Strong analytical and problem solving skills
• Excellent interpersonal and communication skills
• Good organizational and time management skills

Abilities:

• Ability to supervise staff
• Ability to multitask
• Ability to effectively communicate with a wide range of individuals and constituencies in a diverse university community

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment.

Physical Demands:

• Work is normally performed in a typical interior work environment, which does not subject the employee to any unpleasant elements.
• Position is physically comfortable; the individual has discretion about sitting, walking, standing, etc.
• Work environment involves minimal exposure to physical risks.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The policy of the University of Houston-System and its universities is to ensure equal opportunity in all its educational programs and activities, and all terms and conditions of employment without regard to age, race, color, disability, religion, national origin, ethnicity, military status, genetic information, sex (including gender and pregnancy), sexual orientation, gender identity or status, or gender expression, except where such a distinction is required by law.