Billing Coordinator (Finance)
At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things.
Success at SOM Means
Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm.
Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.
Product: We strive for excellence in the concept, quality, and delivery of our work.
Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.
Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential.
Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.
Position Responsibilities
Assist in preparing draft billings and gathering required billing documentation.
Understand our planning system and assist in maintaining Vision staffing plans.
Code and manage consultant invoices, including liaising with the consultant on timing and approved amounts they can invoice.
Review and reconcile consultant ledger to agreements.
Transfer labor hours and expenses as directed.
Run project detail reports, assist with analysis as needed.
Assist in project reconciliations as needed.
Perform various support duties for Project Managers, Project Architects, and team.
Dedicate the time beyond routine hours (as required including last minute needs) to assist in meeting business commitments.
Minimum Qualifications
A highly professional, creative, and committed individual with proven organizational skills.
A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others.
5+ years professional experience working in an office environment and as part of a team, preferably in a professional services organization.
Prior financial, accounting or bookkeeping experience.
Strong command of Microsoft Office programs, especially Word and Excel.
Attention to detail a must.
Ability to work well under deadlines.
Exceptions written and communication skills.
Deltek Vision experience preferrable.
Prior experience working with an architecture, engineering or consulting firm highly desirable.
Our Benefits:
Health and Wellness: Medical, dental, vision, disability, and life & accident insurance
Savings: 401K matching, pre-tax spending accounts, and employee discount programs
Work/Life Balance: Inquire about our hybrid/flexible schedules, paid family leave, paid vacation, backup child and elder care, and an employee assistance program
Professional Development: Reimbursement for professional licenses, associated renewals, and exam fees as well as specialized in-house career development
Compensation for this role is based upon experience, qualifications, location, and education and typically ranges from $45,000 - $55,000.
Our Culture:
Our creative, interdisciplinary teams work like small, dynamic studios, with all the resources and diversity of a global firm. Here, you'll collaborate with industry experts on some of the most exciting and transformative architecture, engineering, and planning projects in the world.
We believe an inclusive environment improves our teams, our firm, and our communities and are passionate about Diversity, Equity, and Inclusion. Our DEI Action Plan was created to bring meaningful change to our profession, starting with our own culture and practices.
We are proud to be an equal opportunity and affirmative action employer. Visit this page to learn more about SOM's employment policy as well as additional information such as a privacy notice for California residents and how to apply offline.
Portfolios must be submitted for all design positions (Architecture, Interiors, Planning, etc). Applications without work samples will not be reviewed. Portfolios should be one PDF attachment, 10-20 pages, maximum 5 MB. Submit portfolios as part of your application in the section where the application asks you for your Resume or CV.
