United States Institute of Peace
Administrative Specialist (Administrative)
Who We Are
Peace is our commitment. The United States Institute of Peace represents the American people's shared values and commitment to peace worldwide. We know that Peace is Security – it advances both U.S. and international security by preventing, managing, and mitigating violent conflict.
We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts worldwide. Together we tackle the most challenging problems and hold fast to the possibility of a more peaceful world. To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.
If you have a passion for making the world a better place and want to have a front-row seat on the world stage, USIP is the place for you.
JOB BRIEF
The Administrative Specialist for the Africa Center (Center) provides support to Center staff in the areas of administrative operations, budgeting, human resources, training and contract/project management, center-wide convenings, cross-center and special initiatives, and advisory programs to include event planning, coordination and scheduling. This role seeks to improve and streamline financial, procurement and field operations processes at the Center level, in line with United States Institute of Peace (USIP) and United States Government (USG) processes, procedures, laws, and regulations and facilitates the rollout of USIP system improvements and initiatives within the Center. The Administrative Specialist also ensures effective coordination with other USIP Offices (Information Technology (IT), Office of Human Resources (OHR), the Office of Finance (OOF), including the Grants and Contracts Administration (GCA) and Accounting; and Global Security & Travel and assist in maintaining Center relationships and partnerships with various contacts across USIP, within the USG, and with embassy, government, and civil society staff in Washington and on the continent, and support the work of the Africa Center Senior Advisors and staffers, as needed. This position is full-time, based in Washington, DC, reports to the Senior Resource and Program Manager (SRPM), and works in close coordination with the Vice President (VP) and the Africa Team.
TARGET SALARY
Grade 10: 75,000 - 77,000
Responsibilities
Major Duties and Responsibilities
Finance & Budgeting:
Procurement:
Human Resources, Training and Staff Development:
Travel Support:
Enhancing Business Operations and Center Administration:
Performs other duties as assigned.
Qualifications
CLOSING DATE OF THIS ANNOUNCEMENT IS 10/22/24.
All applicants must be US citizens to be considered for positions with USIP.
All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.
HOW TO APPLY
To be considered for this position, please submit a complete application package consisting of:
1. Completed employment application including titles, dates of hire and salary requirements.
2. Cover letter
3. Resume
Only those applicants that are selected for further discussions will be contacted.
No Phone Calls. Interviews will be scheduled by appointment only.
USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.
See job description