Administrative Assistant II (Administrative)

Are you seeking an opportunity to show your exceptional skills and knowledge?  Are you looking for a company which provides you with dynamic and challenging work environment every single day?  If yes, look no further.... We are probing for individuals who are skilled, knowledgeable and are ready to work in a fast paced environment to deliver top notch solutions to cater business needs.

Company Overview

Nabors is a leading provider of advanced technology for the energy industry. With operations in about 20 countries, Nabors has established a global network of people, technology and equipment to deploy solutions that deliver safe, efficient and responsible hydrocarbon production. By leveraging its core competencies, particularly in drilling, engineering, automation, data science and manufacturing, Nabors aims to innovate the future of energy and enable the transition to a lower carbon world.

Nabors is committed to providing equal employment opportunities to all employees and applicants and prohibiting discrimination and harassment of any type without regard to race, religion, age, color, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.  This applies to all terms and conditions of employment including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  To learn more about our Fair Employment practices, please refer to the Nabors Code of Conduct.

JOB SUMMARY:

Provide high-level administrative support to the executive or senior leader. The role involves managing schedules, handling correspondence, coordinating meetings, preparing reports, and assisting with strategic tasks. The executive assistant role is highly dynamic, requiring flexibility, attention to detail, proactive problem-solving, and the ability to manage time effectively in a fast-paced environment. The role serves as a liaison, often representing the executive in communications with internal and external stakeholders and may involve managing confidential information, conducting research, and assisting with decision-making processes. 

DUTIES AND RESPONSIBILITIES:

1. Calendar Management: Managing the executive's schedule, including organizing meetings, appointments, travel arrangements, and personal       commitments.

2. Communication Management: Handling incoming and outgoing communications such as emails, phone calls, and other forms of communication, often responding on behalf of the executive.

3. Meeting Coordination: Scheduling and organizing meetings, preparing agenda, taking minutes, and ensuring follow-up on action items.

4. Travel Arrangements: Coordinating travel logistics such as booking flights, accommodations, and ground transportation, and preparing detailed itineraries.

5. Document Preparation: Preparing reports, presentations, spreadsheets, and other documents required for meetings or decision-making.

6. Liaison Role: Acting as a liaison between the executive and internal departments or external clients, maintaining relationships, and ensuring smooth communication.

7. Confidential Information Handling: Managing sensitive and confidential information with discretion and maintaining security protocols.

8. Project Assistance: Assisting with project management tasks, coordinating project timelines, and ensuring that milestones are met on time.

9. Event Planning: Organizing and coordinating corporate events, retreats, team building, etc. as required. 

10. Expense Management: Managing expense reports, processing reimbursements, and keeping track of budgets related to the executive's activities.

11. Research: Conducting research on various topics or preparing background information for executive decision-making or meetings.

12. Task Prioritization: Prioritizing and managing multiple tasks and projects, often with shifting priorities, to support the executive's efficiency.

MINIMUM QUALIFICATIONS:

•               Strong organizational, communication, and problem-solving skills

•               High School graduate with higher education preferred

•               At least 2 years' experience as administrative assistant (preferably supporting an executive)

•               Proficient knowledge of Windows programs with emphasis on Word, Excel and Power Point

•               General knowledge of Adobe, Visio and Project

•               General knowledge of support peripherals: scanners, digital cameras, color printers, card scanners, etc.

PREFERRED QUALIFICATIONS:

Describe any preferred educational requirements, additional training, certifications, or specialized knowledge.

 

BEHAVIOR COMPETENCIES:

•               Self-starter able to establish priorities and organize daily workload on a daily basis with minimal direction

•               Good interpersonal skills, able to deal with a wide range of situations and personalities

•               Ability to work well under pressure and able to meet rigid deadlines

•               A team spirit and cooperative attitude

•               Attention to detail with a mathematical aptitude

•               Dependable, confident, organized and adaptable to change.