Administrative Asst (Finance)

Position Description

Provide internal support services to all employees and direct support to facilities management team including payroll and benefit support. Perform various clerical, administrative and general office duties involving report writing, word processing, invoice coding and tracking, file and records management, budgetary tracking, and telephone support for the Hertford office. Perform analysis of statements, invoices and prepares spreadsheets and reports as requested.
Position Requirements

ESSENTIAL DUTIES & RESPONSIBILITIES:

Process terminal payroll
Assist with new hire orientation and benefit enrollment
Administer day-to-day facility office operations, including moves/adds/changes.
Coordinate general facility maintenance operations and vendor contract compliance.
Coordinate new hire and separation processes including access cards, parking, telephones, location set-up, etc.
Process invoices, accruals and variance reporting; assist with budget development, tracking and forecasting.
Develop and maintain department processes and electronic filing systems. Ensure ongoing improvement through evaluation of current processes.
Perform monthly audit and analysis reports.
Coordinate and ensure compliance with, but not limited to: city, state and local authorities related to OSHA, DOT and fire district regulations, etc.
Assist in project and event coordination.
Back up duties to include all positions and responsibilities of facilities staff.

GENERAL OFFICE RESOPONSIBLIITES:

o Work in an accountable and responsible manner to perform the required and expected duties with minimal supervision
o Complete work in an accurate, organized and prioritized manner
o Work cooperatively and effectively with others, and maintain confidentiality when appropriate.
o Deal with a wide variety of people with tact, courtesy and professionalism.
o Speak clearly, both in person and by telephone, using a high level of verbal and listening skills.
o Maintain a regular, dependable attendance, and high level of performance.
o Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public.
o Occasional overtime may be required and is anticipated.
o Occasional travel to other terminal locations as needed for additional training

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.