Space Management Specialist II (Finance)
Special Instructions to Applicants:
All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format, to avoid any formatting issues.
Position Summary:
The Space Management Specialist II provides technical expertise and leadership in planning and executing space allocation, planning and management activities. This position works with the University Administration and the Executive Director for Space Management to develop space management strategies and solutions.
Workplace Requirements:
Hybrid position: This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Exact hybrid schedule to be discussed with the Executive Director of Space Management. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $63,100 - $80,400
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
- Bachelor's Degree
- In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted
- 2+ years in interior architecture or space planning
- In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year-for-year basis may be substituted
-
Skills
- Confidentiality acumen
- Effective communication skills both written and verbal
- Diplomacy
- Excellent organizational skills
- Experience in interior architecture, space planning or drafting
Preferences:
- Bachelor's Degree in Architecture, Engineering, Facilities Management, interior design or another related field
- Experience working in an institution of higher education
- Experience working with Tableau for building reports and dashboards
- Knowledge of TRIRIGA Computerized Maintenance Management System (CMMS)
- Ability to lead, manage, and report on projects and initiatives
- Ability to perform space planning tasks such as gathering user requirements and translating them into space planning documents.
- Ability to provide layout options for furniture or propose interior renovation options
Essential Functions:
- Serves as a steward for the University's space resources, including working with Deans, Vice Presidents, Department Chairs, Directors, and Department Administrators to ensure allocation, utilization, and documentation of campus space is appropriately managed and recorded.
- Coordinates space management activities with the Deans and Vice Presidents for their respective schools and divisions, including developing and maintaining appropriate tools to facilitate the reporting of necessary statistical data for strategic decisions by the University Administration.
- Establishes and assists in maintaining space records, plans, files, and charts for effective space management and reporting.
- Conducts research to identify and establish future space requirements and needs.
- Stewards the ongoing assessment of data related to annual charges for space allocated to units throughout the University and works with administrative personnel in each unit to validate space data related to these charges.
- Manages projects focused on space management and space utilization.
- Performs all other duties as assigned.
Additional Functions
- Experience with space management, best practices, and standards; familiarity with the Postsecondary Education Facilities Inventory and Classification Manual (FICM): 2006 Edition, and its application to classification and reporting on space inventories at institutions of higher education
- Coordinates test script development for software upgrades and ongoing enhancements as applicable to space management
- Uses tools such as AutoCAD, Tableau, ArcGIS, Adobe Illustrator and Revit to support both facilities and campus users
- Ability to oversee student workers as needed
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of
the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
If you have any questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.
About Us
Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
