Senior Executive Assistant (Finance)

Description

Kenvue is currently recruiting for:

Senior Executive Assistant

This position reports into the Chief Scientific Officer and will be located at Summit, NJ.

Who we are

At Kenvue , we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we're the house of iconic brands - including Neutrogena, Aveeno, Tylenol, Listerine, Johnson's and BAND-AID® Brand Adhesive Bandages that you already know and love. Science is our passion; care is our talent. Our global team is made up of ~ 22,000 diverse and brilliant people, passionate about insights, innovation and committed to delivering the best products to our customers. With expertise and empathy, being a Kenvuer means having the power to impact the life of millions of people every day. We put people first, care fiercely, earn trust with science and solve with courage - and have brilliant opportunities waiting for you! Join us in shaping our future-and yours. For more information, click here .

Role reports to: Chief Scientific Officer

Location: Summit, NJ

Travel %: 10%

Pay : $68,000-$120,000

What you will do

The Executive Assistant is responsible for providing comprehensive administrative support to the Chief Scientific Officer , including managing a complex business calendar, coordinating Research and Development Team meetings, collecting and consolidating leadership data, organizing confidential files and coordinating extensive travel arrangements. You will also be responsible for tracking action items and following up on activities of direct reports and other staff on behalf of the Chief Scientific Officer:

Key Responsibilities

• Develop and maintain effective communication channels with leadership teams and stakeholders.
• Coordinate and manage complex business calendar for the Chief Scientific Officer to include scheduling appointments and managing the Research and Development Leadership Team yearly calendar
• Coordinate all travel arrangements for the Chief Scientific Officer and other members of the Research and Development Leadership Team and process all expense reports on time
• Conduct research and prepare reports, presentations, and correspondence.
• Assist with project management and ensure deadlines are met.
• Maintain confidentiality and handle sensitive information with discretion.
• Collaborate with other assistants and support staff to ensure smooth operations.
• Provide exceptional customer service and support to all stakeholders.
• Continuously seek ways to improve processes and procedures.
• Manage and prioritize all communications, including phone calls, emails, correspondence, mail, and faxes for the Chief Scientific Officer and other members of the Research and Development Leadership Team
• Maintain accurate and confidential records and files
• Interact with various levels of management and build strong relationships with EAs of other management team members
• Utilize and innovate on current technology platforms to improve productivity and efficiency

What we are looking for

Required Qualifications

• Minimum of 8-10 years of experience in a related role.
• Associates Degree or equivalent education level.
• Ability to work independently and as part of a team.
• Strong problem-solving and critical thinking skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proven ability to work collaboratively as part of a team
• Exceptional communication skills (both written and verbal)
• Ability to work with a high sense of urgency while maintaining a high degree of professionalism
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook)
• Experience working with procurement systems, travel systems, and vendor systems (Workday, Concur, Apex, Totality, eMP/Ariba, ADP, etc.)
• Experience managing multiple calendars via Outlook
• Ability to handle medium-sized internal meeting logistics

Desired Qualifications

• Excellent written and verbal communication skills.
• Exceptional organizational and time management skills.
• Proficient in Microsoft Office Suite and other relevant software.

What's in it for you

• Competitive Total Rewards Package*
• Paid Company Holidays, Paid Vacation, Volunteer Time & More!
• Learning & Development Opportunities
• Employee Resource Groups

*Note: Total Rewards at Kenvue include salary, bonus (if applicable) and benefits. Your Talent Access Partner will be able to share more about our total rewards offerings and the specific salary range for the relevant location(s) during the recruitment & hiring process.

Kenvue is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other legally protected characteristic, and will not be discriminated against on the basis of disability.

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