Center Administrator (Finance)
Special Instructions to Applicants:
All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
About Rice:
Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence.
Position Summary:
The Center Administrator oversees the daily operations of the Center for Women, Gender, and Sexuality. Their functional responsibilities typically include program administration, research administration, financial management, human resources, compliance, communications / outreach and research administration. The Center Administrator provides guidance to faculty and staff on administrative operations and university policies.
Ideal Candidate Statement:
Ideal candidates should have strong verbal and written communication skills, basic knowledge of managing budgets, the ability to work well under pressure and manage multiple projects simultaneously.
Workplace Requirements:
This position is exclusively on-site, necessitating all duties to be performed in-person at [insert location and schedule]. Per Rice policy 440 , work arrangements may be subject to change."
Hiring Range:
This position is benefits-eligible, exempt, and work is completed on-site. It has an expected minimum salary of $61,000 (dependent on experience and qualifications).
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
- Bachelor's Degree
- 2+ years of related experience
- In lieu of the education/experience requirement, additional related education and/or experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.
Skills:
- Ability to develop and initiate new strategies
- Advanced problem solving skills
- Strong verbal and written communications skills
- Ability to work well under pressure and manage projects simultaneously
- Strong organizational and time management skills
- Advanced knowledge of Microsoft Office suite
- Strong data analysis skills
- Ability to work independently and as part of a team to meet expected deadlines and schedules
- Adept at problem solving, creating contingency plans and handling issues when necessary
- Strong client service orientation and attention to detail
- Ability to develop complex or multiple program partnerships and funding sources
- Ability to oversee and direct staff
- Knowledge of managing budgets and developing financial plans
Preferences:
- Experience in a higher education environment.
- Expert knowledge of word processing, spreadsheet, email, and database software programs to either complete work assignments or direct the completion of work assignments
- Excellent data reporting skills
- Advanced verbal and written communication skills
- Advanced problem solving and critical thinking skills
- Ability to work independently or supervise others ensuring the timely completion of work
- Resource management skills
- Project management skills
Essential Functions:
- Responsible for the management of administrative operations and support to center director, associate director, affiliated faculty, students, and programs
- Manages the development, implementation, administration and evaluation of operations, including, but not limited to: research administration, budget/finance, program administration, human resources, communications/outreach, and compliance
- Proactively plans and coordinates logistical aspects of center events, conferences, workshops, and guest speakers
- Provides guidance on the interpretation, implementation, and compliance with policies and regulations
- Serves a primary role in the development and implementation of the annual budget
- Participates in short term budget planning and supports long term budget planning
- Oversees the maintenance of financial records.
- Manages the human resource function for the center for staff and faculty, coordinates faculty searches, appointments, and reappointments
- Performs all other duties as assigned
Additional Functions
- Processes faculty reimbursements
- Processes travel reimbursements and honoraria for guest speakers
- Supervises student assistants
Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview
Rice Mission and Values: Mission and Values | Rice University
Rice University is an Equal Opportunity Employer committed to diversity at all levels and considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.
Rice University is committed to ensuring Equal Employment Opportunity and the full inclusion of all qualified persons in the workplace. This commitment includes providing reasonable accommodations to persons with disabilities. For applicants with disabilities who require a reasonable accommodation for any part of the application or hiring process, please contact Rice University's Disability Resource Center at 713-348-5841 or adarice@rice.edu for support.
