Medical Records Assistant (Administrative)
Medical Records Assistant
Children's Clinics is seeking a Full-Time (English/Spanish) Medical Records Assistant.
As a member of the team, the Medical Records Assistant is responsible for maintaining confidentiality of records and ensuring they are complete, accurate, and adhere to Joint Commission, state, and federal standards.
This position is responsible for:
- Collect, coordinate, maintain and release patient medical records as per facility established policies and procedures
- Ensures the completeness and availability of all patient medical records as needed
- Maintains medical records functions to include pulling, copying, and filing, assembling, and retrieving patient records
- Ensures releases of information are HIPAA compliant.
- Processes confidential releases of information and records the entries in a confidential manner
- Performs clerical work including sorting, assembling, and scanning documents utilizing an EMR/EHR system
- Maintains strict confidentiality of patient information while delivering exceptional customer service
- Communicates with staff and providers
- Performs other duties as required and assigned
Age of Patients attended to by employee in this position:
- Neonatal (newborn)
- Pediatric (birth-13)
- Young Adult (14-21)
- Adult (21-65)
In addition to competitive salary, we offer you and your family a comprehensive benefits package including:
- Medical, Dental, Vision
- 401(k) with company match
- Group Term Life in addition to voluntary life insurance
- Corporate Care (sick child/adult/pet)
- Pet Care program
- Tuition reimbursement
- Paid Holidays and Paid Time Off
- Supplemental insurance
- Flexible Work Strategies (depending on position)
- And more…
MINIMUM QUALIFICATIONS:
Education:
- High school diploma or general education degree (GED) required
Experience:
- One year related experience and/or training required
Licenses and Certificates:
- RHIT or RHIA certification preferred
- Bilingual English/Spanish is required
PREFERRED QUALIFICATIONS
Knowledge, Skills and Abilities:
- Skill and familiarity with Practice Management Systems
- Skill and knowledge of maintaining an EHR system; NextGen knowledge preferred
- Ability to maintain confidentiality of patient data according to HIPAA regulations
- Ability to assist clinical operations with all medical records processes
Fingerprint Clearance:
- Employees are required to maintain a current Department of Public Safety Level 1 Fingerprint Clearance Card. Proof of a current fingerprint clearance card must be received within 90 days of employment.
Physical Demands and Work Environment:
The physical demands and work environment described here are representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel and talk and hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. While performing the duties of this job, the employee may potentially be exposed to infectious organisms during routine and emergency situations. The noise level in the work environment is usually moderate.
Bloodborne Pathogen Category: Category 3
Category 1: Performs tasks that involve exposure to blood, body fluids or tissue. Use of appropriate protective measures should be required.
Category 2: Performs tasks that involve no exposure to blood, body fluids or tissue but employment may require performing unplanned Category 1 tasks. The normal work routine involves no exposure to blood, body fluids or tissue but exposure or potential exposure may be required as a condition of employment. Appropriate protective measure should be readily available.
Category 3: Performs tasks that involve no exposure to blood, body fluids or tissue and Category 1 tasks are not a condition of employment. The normal work routine involves no exposure to blood, body fluid or tissues.
Children's Clinics reserves the right to make changes to this document at any time in accordance with business needs. This document is not intended to list all duties of the job. It is descriptive only of the chief duties and responsibilities. Employment is at-will.
Knowledge, Skills and Abilities:
- Skill and familiarity with Practice Management Systems
- Skill and knowledge of maintaining an EHR system; NextGen knowledge preferred
- Ability to maintain confidentiality of patient data according to HIPAA regulations
- Ability to assist clinical operations with all medical records processes
In addition to competitive salary, we offer you and your family a comprehensive benefits package including:
- Medical, Dental, Vision
- 401(k) with company match
- Group Term Life in addition to voluntary life insurance
- Corporate Care (sick child/adult/pet)
- Pet Care program
- Tuition reimbursement
- Paid Holidays and Paid Time Off
- Supplemental insurance
- Flexible Work Strategies (depending on position)
- And more…
