Print Production Specialist II - Onsite (Finance)

Please apply online using a laptop or desktop computer.

POSITION SUMMARY:

This position is responsible for printing, shipping, receiving, and distribution of a variety of items/materials including, but not limited to; Marketing and Communications controlled materials, Distribution and replenishment of consumable supplies for the NMDP copy centers, distribution of office supplies, mail pick-up and delivery, filling copy requisition orders, and deliveries to other NMDP sites as needed. This position is onsite at our World Headquarters. #LI-Onsite

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ACCOUNTABILITIES:

Inventory, Supplies and Print Services:

• Prints jobs as they come into the print que
• Ensure all jobs are delivered on-time, expedite operations that delay or alter schedules to meet unforeseen conditions. Remain in contact with customers when critical issues arise or work production schedule is jeopardized.
• Complete and maintain all required paperwork, print requests, documents, etc. Keep job ticket information complete, accurate and current.
• Sets up specialty print jobs on a need by basis
• Receives, stores and distributes office supplies, Marketing and Communications materials, and IS related items to respective departments.
• Stocks, stores and maintains inventory of consumable office supplies.
• Fills orders for items as requested, or as needed by the Departments, including off-site locations. Ensures that inventory within the inventory management database and that of actual inventory match.
• Completes product reorder forms as needed or as new products are requested.
• Delivers consumable supplies or other deliveries to all departments as needed and removes outer strapping or packaging materials from cartons in a manner which exceeds customer expectations and helps to reduce potential work injuries.
• Stocks all paper products in cabinets within each NMDP Department unless otherwise directed by a particular department.
• Stocks all first aid supply cabinets throughout the facility removing/replacing all expired supplies. Proper disposal of all expired supplies is coordinated through medical supplies vendor.
• Fills and delivers copy requisition orders as needed or requested.
• Maintains a database of all forms printed in-house.

Shipping and Receiving Services:

• Inspects all incoming packages, verifies accuracy of delivery documents, signs for, and receives all merchandise at the time of product/supply delivery.
• Enters product/item by name and code number, quantity received and delivery date within the inventory management system prior to distribution.
• Maintains a database of names and addresses in the computer shipping systems.
• Tracks and records office machines and product usage for budgeting and inventory control.
• Administrates storage and retrieval transactions pertaining to off-site records as requested by authorized department representatives.
• Processes incoming and outgoing mail and FedEx according to set time schedules.
• Distributes intradepartmental mail in accordance with established schedules.
• Assists with special mailings.
• Makes deliveries to multiple offsite locations as needed.

Facilities Services:

• Provides immediate response to any printer/fax/copier service request to include performance of low level preventative maintenance as needed. Makes arrangements for professional repair services as required.
• Uses all products, supplies and equipment in an efficient manner, supplying proper care to preserve the quality, quantity and integrity of all items handled.
• Provides support and assists in facilities duties as required.
• Assist with setting up meeting rooms for training, meetings or conferences as needed or as requested by departments, and restores to its original configuration.
• Other duties as may be assigned by the Facility Director.

REQUIRED QUALIFICATIONS:

Knowledge of:

• US postal shipping regulations, FedEx shipping services, automated shipping and receiving processes; databases and inventory control functions.
• Understanding of safe handling practices regarding office machines, equipment such as pallet jacks, copiers, printers, or hand and office tools.

Ability to:

• Demonstrate customer service, to include a positive demeanor, customer courtesy and polite telephone communication skills along with a desire to provide services to others.
• Demonstrate proven organization skills, attention to detail and the ability to work in a safe manner.
• Demonstrate basic computer software skills to include inventory control, data entry, database spreadsheet and Internet use.
• Must exemplify our Be The Match Standards.

Education and/or Experience:

• High school diploma or GED.
• This position requires a minimum of 1 year experience working in a fast-paced production environment requiring use of computer programs, job layout, and a high level of customer interface and service.
• One or more years' experience in a position that required shipping and receiving, inventory services, mailroom, retail/inventory control, printing or copy duplicating center functions.

Other Requirements:

• Position may require driving to and from multiple off-site locations. Must have valid driver's license and reliable transportation.

PREFERRED QUALIFICATIONS: (Additional qualifications that may make a person even more effective in the role, but are not required for consideration)

• Experience with Ricoh, Cannon or Konica Minolta production equipment preferred.

DEI COMMITMENT:

As part of our values, we are committed to supporting diversity, equity, and inclusion at NMDP. We actively celebrate colleagues' different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome and supported in their development at all stages in their journey with us.

BENEFITS :
NMDP offers regular, full-time employees medical, dental, vision, life and disability, accident/critical illness/hospital, well-being, legal, identity theft and pet benefits. Retirement, paid time off/holidays, leave and incentive plans are also offered to eligible employees. Please reference this link for more information: NMDP Benefit Information